Category Archives: Tutorials

Custom Navigation

Custom NavigationProblem

  1. Teachers want to upload documents for themselves, but Options > Add is not available.
  2. Teachers want to see Student Journal entries across all students…but there’s no screen for this.
  3. Specialists would like a convenient way to see all 504 plans for a school, or across the district.

These are just three examples of what Aspen’s Custom Navigation feature can do to eliminate what previously was either impossible or less than ideal.
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Importing MCAS Long Comp Files

logo_mcasEvery summer, the MCAS Service Center provides the student long compositions (what the students actually wrote!) as PDF files (grades 4, 7, and 10). However, these documents don’t always make it into the hands of teachers and administrators for analysis and review. Only administrators have access to the MCAS Service Center, and downloading the files and making them available to teachers in an organized way has not been easy. Loading these files into the Documents side tab of the student record in Aspen provides a history of a student’s writing, and makes the documents easily accessible to the educators who work with that student. Keep reading to see how you can load these files into your district’s Aspen database.

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Add Color to Your Fields

Color CodesAre there some values that are stored on the student table (or any table) that you would like to stand out? You can add color to your field backgrounds or text. To accomplish this you create a Data Dictionary extension that can be assigned to the reference tables you want to add color to.

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Unique Contact Emergency Priorities

OpeningAre you having trouble keeping contacts in order? Do you find individual students wind up with a number of contacts with a priority of 1 or 0? Use Aspen functionality to force priorities to be unique.

Each contact should have a unique Emergency Priority, but Aspen will allow you to enter the same value multiple times. This can result in the system returning an unexpected result when a report, export, or field set is set to display the higher priority contact.

You can leverage the User Unique Fields option on the details of a data table to require each contact to have a unique Emergency Priority.

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Getting to Know Calculated Fields

Calculated FieldsYou’ve probably heard of Calculated Fields in Aspen but you might not be too familiar with what they are or how they work. And even if you know the basics you might not be aware of how you can customize or create Calculated Fields to meet the needs of your district. This article is intended to give you that information. Keep reading for a brief overview followed by two real-world examples that will get you on your way.

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Secondary Details Pop-up @ HPS

Secondary Details Pop-up — what in the world is that?
Beginning in version 5.0, Aspen unveiled the ability to put a customizable pop-up on list screens. In Hanover, we have utilized it in several places. Principals and secretaries access a template-based pop-up on the Student list, as seen here:
student list secondary details pop-up

Even more important is the ability for our teachers to access a template-based pop-up from the Gradebook score grid, as seen here:

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